Practice Management

Medinformatix
Medinformatix is a comprehensive electronic charting application that allows healthcare providers to share and pass data at the actual point of care.

Appointment Scheduling

• User-defined appointment reason codes
• Appointments can be any length of time
• Customize time schedules and restrict time slots for any appointment reason
• Define provider schedule templates for each provider that can be varied every day
• Display appointments for multiple doctors and treatment rooms simultaneously
• View appointments in daily, weekly, or list format
• Quick reference color-coded appointment slots show booked, over-booked and available appointment times
• Powerful scheduling wizard to sequentially schedule multiple doctors, treatment rooms, or special equipment for one visit
• Advanced searching to find next available appointment for one or multiple providers
• Optionally pop-up patient notes before an appointment is scheduled
• Easily process walk-in appointments
• Track patient arrival time, waiting time, and time with physicians
• Review and report on cancelled, no-show or rescheduled appointments

Patient Information Tracking

• Demographics include guarantor and/or insured parties for each patient
• Search for patients by account number, medical record number, DOB, MPIID, guarantor name, SSNO, or insurance ID
• Enter an unlimited number of insurance carriers and/or insured parties
• Identify and process special optical, worker's comp, or auto insurance carriers
• Optionally define insurance plans and co pay levels for each payer
• Select primary and referring physicians
• Track level of coverage and patient responsibility at every step of the process
• Track medical record numbers
• Add patient notes, appointment notes, and/or billing reports
• Track patient contact information
• Easy access to charge, payment and appointment history views
• Restrict access to VIP patients
• Complete treatment authorization tracking by patient; authorize status tracking, procedures approved, visits remaining

Office Automation

• Built-in electronic messaging system to quickly send patient specific or general mail to physicians or other staff members
• Assign patients to a treatment room and track patient movement
• Automate recall notices

Billing Management

• Quickly and easily enter changes or automate charge entry through integrated electronic charting
• Unique, user-definable billing message and alerts window for quick reference during charge entry
• Track billing information for multiple providers on the same charge
• Select diagnosis codes from user-defined "short list" or from entire ICD-9 database
• Place charges on "hold for billing" automatically or individually during entry
• Unlimited fee schedules for tracking of fees, alloweds, and copay amounts by procedure
• Create different fee schedules or fee schedule exceptions by service facility.
• Bill to special optical, worker's comp, or auto insurance carriers automatically.
• Automated selection of place of service (POS) and type of service (TOS) codes.
• Map the standard type of service (TOS) and place of service (POS) codes to custom codes required for each insurance carrier
• Search database for all procedures used in the system
• Handle multiple physicians, specialists, and locations
• Estimate patient responsibility for collection at time of service
• Copy fee schedules; calculate new fees based on percentage of current fee schedule
• Anesthesia claims billing including "time to unit" calculations

Claims Processing

• Electronic claims submission
• Insurance paper claims (HCFA-1500 and UB-92)
• Create claims batch "jobs" to simplify processing
• Print claim forms selectively on demand, by batch or at a scheduled time
• Track filing of claims
• Submit secondary claims electronically
• Electronically transmit insurance claims via the Internet

Payment Processing

• Apply payments at time of visit
• Payments applied by line item to record reimbursement by individual procedure
• Auto-distribute payments
• Automatically calculate alloweds and withholds
• Transfer monies between insurer and patient
• Search the database for all payments in the system
• Batch entry of payments to quickly post checks from large payers
• Automatically bill secondary carriers
• Print receipts and statements at the time of visit

Accounts Receivables and Collections

• Track amounts charged, expected payment, amount paid, adjusted, and balance due
• Work overpaid visits and NSF payments
• Quickly view visit, payment, and billing history by patient
• View summary of all outstanding receivables and "drill down" to review line item details such as payments and adjustments
• Work and re-bill unpaid visits
• Track contact dates
• Enter unlimited collection notes
• Create collection "ticklers" for daily or weekly follow-up
• Group insurance carriers for collections purposes
• Automate collections letters

Reporting

• Powerful clinical and patient query capability that is easy to use
• Built-in reporting for monthly balance or financial analysis
• Customizable standard reports
• Ability to choose criteria for selective reporting
• On-screen previewing
• Unlimited numbers of customizable merge letters and patient forms
• User-modifiable receipts, statements, HCFA 1500's, Superbills, UB-92's and patient profiles
• Mailing labels

Managing the Practice

• Define unlimited number of billing "entities" to management of multiple practices, clinics or surgery centers
• Built-in Master Patient Index for multi-entity installations
• Extremely scaleable architecture to serve from single physician practices to enterprise-wide hospital based installations
• Connect remote offices via leased line connections
• Data and staff security levels assigned
• Identify extensive audit trail, by user
• Easily customize selections list to fit specific practice needs
• Ability to integrate with other healthcare applications using HL7 interface engine
• Familiar Microsoft Windows® user interface

Electronic Medical Records

• Based on E/M guidelines
• ICD specific design
• HIPPA Compliant
• Customized Reports
• Automated consults
• Automated Prescriptions
• ICD / CPT code match
• Microsoft integrated
• Adobe integrated
• Proven in the clinic
• Proven in the O.R.
• Macros for speed
• Scripts for precision
• Electronic Faxing with Microsoft Fax Console
• Automated Billing
• One touch scanning and digital image storage
• Quick data entry with user defined "Normals" buttons.
• Track vital information e.g. compares prescribed medications
• Drawing capabilities on standard and custom images
• Graphing capability
• Familiar Windows interface